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Privacy Policy

This Privacy Policy was last updated Oct. 27, 2020.

Sask Sport Inc. (“Sask Sport”) is committed to protecting the privacy of the personal information of organizations and individuals, including program participants, donors, sponsors, volunteers, employees and other stakeholders. This Privacy Policy outlines our policy and practices on the collection, use, transfer, storage and disclosure of personal information about Sask Sport website users. We’ve tried to keep it simple, but there might be some confusing language. If you’re unsure of the meaning of anything, please ask us.

Please also review the Terms of Service which also govern use of this Site. Words defined in the Terms of Service that are not defined in this Privacy Policy have the meaning given in the Terms of Service.

Our Privacy Policy explains:

  • the type of information that we collect, and why we collect it; and
  • how that information is used and the choices regarding how to update that information.

Definitions

“Personal information” is defined as any information recorded in any manner, form or medium that can be used to identify or contact a specific individual.

Information We Collect

Sask Sport collects, and is responsible for, personal information that has been voluntarily provided by the website user (i.e., through online forms, email requests, etc.) in a fair and lawful manner. Web users can visit the Sask Sport website without telling us who they are or revealing any personal information about themselves.

We collect personal information in connection with the provision of our services. We also collect certain information directly by your access of our Site. Generally, we can collect customer information in the following ways:

  • Information that we get from your use of our services or the Site: We collect information through the use and access to the Site which does not require any further positive action by you. This information includes:
    • Log Information: When you use our Site we automatically collect and store certain information in server logs, which includes: how you used or accessed the Site; the duration of time that you were using or accessed the Site; IP addresses; device event information such as crashes, system activity, and hardware/software version information; and cookies that may uniquely identify your user account or device;
    • Location Information: We may be able to determine your city, province, and country, based on your IP address (but not your exact location);
    • Cookies: We may use “cookies” to track and store data. “Cookies” are small text files placed on your computer that can collect and store a variety of information, including visitor preferences and activities on our Sites. Permanent cookies are stored indefinitely on a user’s hard drive unless manually deleted, while temporary cookies are automatically deleted from the user’s browser upon logging out of a Site. Web browsers typically allow users to disable permanent and/or temporary cookies. More information on our cookies can be found on our cookies page.
  • Information you give us: The Site’s various features may request that you give us contact information such as your name, mailing and/or e-mail address, credit card information, demographic information such as your age and gender, and personal preference information such as your preferred software and interests. Information submitted at the time of submission will be used by Sask Sport only as necessary for our legitimate business interests, including without limitation the improvement of our services and the contents of the Site. Sask Sport may also share such information with our business and promotional partners to further those interests. Personally identifiable information is never sold or leased to any third parties. With your permission, we may use your contact information to send you information about our business and products. You may always opt-out of receiving future mailings.

How We Use Your Personal Information

Sask Sport’s website contains online forms where donors can input their personal information to donate to the Sport Legacy Fund and National Sport Trust Fund-Saskatchewan. Sask Sport uses the personal information provided on these online donation forms only to process donations. Online donations are processed through a third party, Blackbaud, and information regarding their privacy policy can be obtained at blackbaud.com/company/privacy-policy/north-america.

Personal information provided to Sask Sport via email or by completing a web form will be assessed by Sask Sport employees for suitable response and handling of request and personal information. Such information may be collected, retained and used by Sask Sport in the same manner as other Sask Sport correspondence. For example, provided information may be used to keep stakeholders informed and up-to-date on Sask Sport activities and news.

Information that we collect purely based on your use of our services or the site will be used to improve functionality of the Site and understand users behaviours when accessing the Site. Sask Sport will not seek to match IP addresses to identifiable individuals, unless we are required by law to do so or we are investigating detected or suspected security breaches or other illegal behaviour, and we need to do so in order to carry out the investigation.

Sask Sport does not rent, sell or trade any personal information that it collects. Unless it is permitted or required to do so by law, user-provided personal information will not be transferred by Sask Sport to unaffiliated third parties without the approval of the user. If at any time, individuals wish to be removed from Sask Sport correspondence, they can email communications@sasksport.ca to be removed from the mailing list.

Access to Personal Information

We will provide you with access to the personal information that we hold about you. If you want to access your personal information, write to our Privacy Officer. The contact information for this office is located at the end of this Policy. Generally, there is no cost to access your personal information. However, in some circumstances we may charge reasonable costs. If that is going to occur, we will notify you first and ask if you still want to proceed.

If some of the information that we have collected about you is inaccurate or otherwise incorrect, show us how it is wrong and we will correct it. To ensure that your personal information is accurate, please let us know when changes to your personal information arise.

Retention and Destruction of Personal Information

We will keep personal information only as long as is it necessary to provide the relevant services and to meet legal or regulatory requirements. When your personal information is no longer required we will destroy it in a secure and confidential manner.

Security of Information

Security is very important to us. We take reasonable security precautions to ensure that your personal information is not compromised. This includes (but is not limited to):

  • Internal security policies;
  • Restricted access to personal information stored electronically; and
  • The use of an SSL certificate to encrypt information that is collected.

We also want to point out that the internet itself is not a secure method of communication and we cannot guarantee that the privacy or security of personal information submitted over the internet will not be compromised. No security protection can protect against every circumstance.

What You Can Do

Just as you play a vital role in ensuring the security of your home and your possessions, you too share in the responsibility for ensuring that your personal information is adequately protected. While we take measures to protect the security and privacy of your information, there are important steps that you should take to help protect your information when accessing our Services.

To protect your information, you should consider and adopt the following “best practices”:

  • Never leave your devices unattended while using our Services.
  • Secure or erase files stored on your device so others cannot read them. Most programs store information in non-protected (unencrypted) files to improve performance. These files remain there until erased.
  • Disable automatic password-save features in the software you use.
  • Install new security patches as soon as your operating system and internet browser manufacturers make them available.
  • Install an anti-spyware program. Ensure your anti-spyware is enabled and configured to run daily updates and regular spam scans.

Changes to this Policy

Our Privacy Policy may change from time to time. We will not reduce your rights under this policy without your explicit consent. We will also keep prior versions of this policy in an archive that you can review.

Privacy Officer

If you want to talk with us about our Privacy Policy or have questions about this Policy, our Privacy Officer will be happy to peak with you. The contact information is:

Name: Curtis Markewich
Telephone: 306-780-9311
Email: cmarkewich@sasksport.ca
Facsimile: 306-781-6021
Mail: 1870 Lorne St., Regina, SK S4P 2L7