Saskatchewan Powerlifting Association – Executive Director
Closes on: December 4, 2026
Location: Saskatchewan (remote/home based work)
Position Type: Part-time term employee through August 31, 2027. Approximately 6-8 hours/week, with flexible and variable hours throughout the year based on organizational needs and available annual budget (up to a maximum of 350 hours over the course of the term)
Compensation: $25/hour
Reports to: Saskatchewan Powerlifting Association (SPA) President, on behalf of the Board of Directors
About the Saskatchewan Powerlifting Association
The Saskatchewan Powerlifting Association (SPA) is the provincial governing body for Canada Powerlifting-affiliated powerlifting in Saskatchewan, and is currently recognized by Sask Sport as an emerging sport.
The SPA works to grow and develop powerlifting in the province by supporting athletes, coaches, officials, clubs, volunteers, and event directors. We are governed by a volunteer Board of Directors. We’re committed to providing safe, fair, and high quality opportunities for participation in powerlifting at all levels.
We are seeking our first part-time Executive Director to provide consistent operational and administrative support to the organization and its volunteer leadership.
About the Executive Director Position
The Executive Director will help keep the SPA organized, responsive, and moving forward.
This position will work under the direction of the Board of Directors. They will be responsible for a wide variety of tasks, including but not limited to those listed below:
- Administration & Board Support
- Responding to and/or appropriately directing general inquiries.
- Create and maintain an annual organizational calendar with important deadlines, meetings, competitions, reporting requirements, funding deadlines, and other recurring activities
- Assist with the preparation and organization of Board Meeting and the Annual General Meeting.
- Maintain a record of Board decisions, action items, responsible individuals, and deadlines, and follow up as required to support completion
- Assist with maintaining and updating policies, procedures, governance documents, forms, and other organizational resources.
- Maintain organized digital records and ensure important organizational information is current and easy to locate.
- Assist the Board in implementing the SPA strategic plan and annual priorities
- Monitor spending against the approved budget and flag potential variances or concerns to the Treasurer and Board.
- Help develop resources that make things easier for future volunteers, clubs, meet directors, and Board Members.
- Clubs, Competitions, & Member Services
- Provide administrative support for membership and club-related questions and appropriately direct technical or policy questions to the relevant Board member.
- Communicate with clubs about funding opportunities of Membership Assistance Program (MAP) Grants and provide administrative support with the process as needed.
- Assist with the administrative aspect of competition sanctioning and maintenance of the provincial competition calendar.
- Maintain regular communication with meet directors leading up to sanctioned competitions.
- Provide meet directors with appropriate pre-event and post-event documentation, forms, policies, resources, and organizational information.
- Coordinate access to SPA-owned equipment and resources required for sanctioned events where applicable
- Help ensure member, club, and meet director inquiries are responded to or appropriately directed within a reasonable timeframe.
- Canada Powerlifting, Sask Sport, Grants, & Organizational Development
- Track and coordinate organizational reporting requirements and submission deadlines for Canada Powerlifting, Sask Sport, and other relevant organizations.
- Support the SPA’s ongoing work towards achieving and maintaining full recognition within Saskatchewan’s provincial sport system.
- Maintain documentation required for Sask Sport membership requirements, grant applications, funding programs, and follow up-reports.
- Research relevant grants, funding opportunities, sport-development programs, and other resources available to SPA.
- Prepare or coordinate grant and funding applications as appropriate.
- Identify opportunities to strengthen SPA’s organizational capacity, programming, partnerships, and long-term sustainability.
- Support special projects and organizational-development initiatives identified by the Board.
- Communications
- Monitor SPA’s general communication channels and ensure inquiries are responded to or appropriately directed.
- Prepare routine member communication, notices, announcements, and updates.
- Update the website with information as required.
- Help ensure information provided through the SPA website, forms, documents, and other channels is current and consistent.
- Coordinate communications with clubs, meet directors, members, Canada Powerlifting, Sask Sport, and other external organizations as required.
- Work with the appropriate Board members on communications relating to organizational initiatives, events, programs, and member information.
- Other duties
- Undertake other operational projects and initiatives as assigned by the Board, within the scope and available hours of the position.
The Executive Director will support the implementation of Board decisions and organizational priorities while governance, policy-making, financial oversight, and sport specific decision making remain the responsibility of the Board and its elected positions.
Working Arrangement
This position is primarily remote work, and offers flexibility on specific hours when the work is completed. As this is the first time we are hiring an Executive Director, the role will initially be offered as a term position ending August 31, 2027. Prior to the end of the term, the Board will review the position and determine whether it will continue.
It will be the responsibility of the candidate to have adequate home office working conditions (ie. computer, internet, etc.).
This role will report directly to the SPA President, and work collaboratively with other Board members as required. The Board of Directors retains overall oversight of the position.
The role is expected to consist of approximately 6-8 hours/week up to a maximum of 350 hours through the term of the position, though the workload will vary throughout the year, with some weeks requiring less and some weeks requiring more work around the AGM, funding applications, major competitions, etc.
Some evening and/or weekend availability may be required throughout the year for Board Meetings or attendance at SPA events. Reasonable and pre-approved expenses incurred while carrying out SPA business, including required travel, will be reimbursed in accordance with SPA policies.
Qualifications and Skills
With the part time nature of this role, we recognize that a strong candidate may come from a variety of backgrounds. An exact combination of education and experience is not required.
The successful candidate will ideally demonstrate:
- Strong organizational and administrative skills.
- Excellent written communication and professional interpersonal skills.
- Sound judgement, professionalism, and discretion when handling confidential or sensitive information.
- Ability to work independently, manage priorities, and follow projects from start through completion while meeting all deadlines.
- Experience working with a volunteer Board, non-profit sports organization, or similar association.
- Comfortable working with Google Workspace, cloud-based documents, email, spreadsheets, online forms, and other digital tools.
- Ability to maintain accurate and confidential organizational records.
- Basic financial literacy and comfort working with budgets and financial information.
- Strong attention to detail and an ability to identify upcoming deadlines before they become urgent.
Experience with grant applications, Sask Sport, provincial sport organizations, Safe Sport requirements, governance, bookkeeping, or sport administration would be considered an asset.
Knowledge of powerlifting would be an asset but is not required.
What Success Looks Like
The successful Executive Director will help the SPA to become an organization where:
- Processes are put in place where important deadlines are anticipated rather than reacted to.
- Board decisions reliably turn into completed actions
- Documents, policies, and organizational records are kept up to date and easy to locate
- Funding and development opportunities are identified and pursued
- The organization has stronger systems to support continued growth of the sport
As SPA’s first Executive Director, the successful candidate will also help define and improve the systems and processes associated with the role. The position is intended to complement, rather than replace, the responsibilities of SPA’s volunteer Board of Directors.
How to Apply
Interested applicants should submit a resume and cover letter describing their relevant experience and why this type of part-time, flexible role interests them to: president@saskpowerlifting.ca.
Applications will be accepted until December 4, 2026.
Only candidates selected for an interview will be contacted.